Data privacy

These privacy provisions apply to the localeUI web portal, regardless of which internet address you use to access our portal.

We take the protection of your data very seriously and treat your personal data confidentially and in accordance with statutory provisions. As changes to this privacy policy may result from new technologies and the further development of the portal, we recommend that you reread this privacy policy at regular intervals.

Name and address of the controller

The responsible provider within the meaning of the General Data Protection Regulation and other national data protection laws of the member states, as well as other data protection provisions for this internet portal, is:

Klind UG (haftungsbeschränkt)
Schröders Tannen 32e
25436 Uetersen
Germany

Phone: +49 (4122) 9765116
Email: service@localeui.com
Website: klind.de

General information on data processing

We generally process the personal data of our users only to the extent necessary to provide a functional website and our content and services. The personal data of our users is regularly processed only with the user consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of data is permitted by law.

Below, we explain where personal data is stored and how long it is retained. We also describe how a user can delete stored personal data independently or request its deletion.

Server log files

For technical reasons and to ensure a secure and stable website, data and information are automatically collected from the user device and stored in so-called server log files. The following data is collected:

• Information about the browser type used and its version
• the user operating system
• the user internet service provider
• the user IP address
• date and time of access
• websites from which the user system accesses our website
• websites accessed by the user system via our website
• This data is not stored together with other personal data of the user.

Log files are stored on the legal basis of Art. 6 para. 1 lit. f) GDPR. They serve to ensure the functionality of the website. The data is also used to optimize the website and ensure the security of our information technology systems. In this context, the data is not evaluated for marketing purposes.

The data is deleted as soon as it is no longer required for the purpose for which it was collected. If the data is stored in log files, this is the case after seven days at the latest, unless storage is required for evidentiary purposes.

Cookies

Our web portal uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user device. When a user accesses a website, a cookie may be stored on the user operating system. This cookie contains a characteristic string that enables a unique identification of the browser when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change. In addition, we use cookies to store the selected cookie setting and, depending on it, to enable the use of Matomo.

The processing of personal data using cookies is based on Art. 6 para. 1 lit. f) GDPR.

Cookies are stored on the user end device and transmitted by the user to our site. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, not all functions of the website may be fully usable.

Login / User account

On our website, we offer users the possibility to register by providing personal data (username, email address, and password) and thus create a user account. The data is entered into an input form, transmitted to us, and stored. The data is not passed on to third parties. As part of the registration process, the following data is also collected:

• user IP address
• date and time of the registration process

As part of the registration process, the user consent to the processing of this data is obtained and reference is made to this privacy policy. The data collected by us in this context is used exclusively to provide the user account. The legal basis for processing the data is Art. 6 para. 1 lit. a GDPR if the user has given consent.

User registration is required to provide certain content and services on our website.

The portal offers the user the creation, management, and collaboration in translation projects. A user can grant other users access to self-created projects and revoke this access again. Without unique identification of a user, it would not be possible to assign created content to a specific user or ensure data security.

The data collected in this context is deleted as soon as processing is no longer necessary. However, we must observe retention periods under tax and commercial law.

As a user, you can delete your registration at any time. You can have the data stored about you changed at any time.

Under "Settings" you can change your stored user account data. You can also delete your user account there by clicking the "Delete account" button.

User contributions: / Projects / Languages / Files / Tasks / Keys / Translations / Comments / Screenshots

As a registered user, you can create projects and additionally supported languages, language files, tasks, keys, translations, comments, and screenshots, hereinafter referred to as contributions. If you use these functions, in addition to the entered data and your user account, we also store the date and time of creation.

The legal basis for this is Art. 6 para. 1 lit. a) GDPR. You can revoke your consent at any time with effect for the future in accordance with Art. 7 para. 3 GDPR. To do so, you only need to inform us of your revocation.

The personal data collected in this context is deleted as soon as your user account is deleted. Created contributions remain visible to other users as long as they have the corresponding permissions.

Matomo (formerly PIWIK)

On our website, we use the open-source software tool Matomo (formerly PIWIK) to analyze the browsing behavior of our users. The software places a cookie on the user computer (for cookies see above). When individual pages of our website are accessed, the following data is stored:

• two bytes of the IP address of the user accessing system
• the accessed webpage
• the website from which the user reached the accessed website (referrer)
• the subpages accessed from the accessed webpage
• the time spent on the website
• the frequency of website visits

Personal data of users is only stored there. The data is not passed on to third parties. The software is configured so that IP addresses are not stored in full, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the accessing computer.

Processing users personal data enables us to analyze the browsing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of individual components of our website. This helps us continuously improve our website and its user-friendliness. For these purposes, our legitimate interest in data processing also applies in accordance with Art. 6 para. 1 lit. a GDPR.

The data is deleted as soon as it is no longer necessary for our recording purposes.

You can revoke your consent at any time by deleting cookies in your browser or changing your privacy settings.

Sentry

For monitoring application errors and crashes, the Sentry service is integrated (Functional Software, Inc., 45 Fremont Street, 8th Floor, San Francisco, CA 94105). In addition to access logging, Sentry collects the following data:

• IP address
• device information (type, identification number, browser, operating system, and installed software)
• steps that led to a technical error in the code

Sentry is used exclusively to improve the technical stability of our service by monitoring system stability and identifying code errors. User data collected for this purpose, such as device information, is collected anonymously. Data processing is based on legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR. The data is stored for a maximum of 90 days after analysis and then permanently deleted. Further information can be found in the Sentry privacy policy: https://sentry.io/privacy/.

As a rule, the collected data is transferred to and stored on a Sentry server in the USA. Sentry is certified under the Privacy Shield and has therefore taken all measures to comply with European data protection rights. Pursuant to Art. 45 GDPR, a transfer of data to Sentry is therefore permissible.

Stripe

We offer the option of processing the payment transaction via the payment service provider Stripe, ℅ Legal Process, 510 Townsend St., San Francisco, CA 94103 (Stripe). This corresponds to our legitimate interest in offering an efficient and secure payment method (Art. 6 para. 1 lit. f GDPR). In this context, we pass on the following data to Stripe insofar as it is necessary for the fulfilment of the contract (Art. 6 para. 1 lit. b. GDPR).

• Name of the cardholder
• Email address
• Customer number
• Order number
• Bank details
• Credit card details
• Credit card expiry date
• Credit card verification number (CVC)
• Date and time of the transaction
• Transaction amount
• Name of the provider
• Place

The processing of the data specified in this section is neither legally nor contractually required. We cannot process a payment via Stripe without the transmission of your personal data. If you still want to use this service for a fee, but do not want to complete a payment via Stripe, please send us an email to service@localeui.com.

Stripe plays a the dual role of controller and processor for data processing activities. As the controller, Stripe uses your transmitted data to fulfil regulatory obligations. This corresponds to Stripe's legitimate interest (pursuant to Art. 6 para. 1 lit. f GDPR) and serves the fulfilment of the contract (pursuant to Art. 6 para. 1 lit. b GDPR). We have no influence on this process.

Stripe acts as a processor in order to be able to complete transactions within the payment networks. Within the framework of the order processing relationship, Stripe acts exclusively in accordance with our instructions and has been contractually obliged to comply with data protection regulations within the meaning of Art. 28 GDPR.

Stripe has implemented compliance measures for international data transfers. These apply to all global activities where Stripe processes personal data of natural persons in the EU. These measures are based on the EU Standard Contractual Clauses (SCCs).

You can find further information on objection and removal options vis-à-vis Stripe at: https://stripe.com/privacy-center/legals.

Your data will be stored by us until payment processing has been completed. This also includes the period required for the processing of refunds, receivables management and fraud prevention. In accordance with [§ 147 AO / § 257 HGB], a statutory retention period of 10 years applies to us.

Social media share buttons

On our website, you have the option to share content via social media buttons. These buttons allow you to share content from our website on LinkedIn, Facebook, and XING.

For data protection reasons, the share buttons on this website are integrated in a way that no direct connection to the servers of the respective providers is established initially. Only when you actively click one of the buttons will you be redirected to the respective network.

By clicking the respective button, data may be transmitted to the respective provider. This may include, in particular, your IP address, information about the browser you use, your operating system, and the previously visited page (referrer URL).

If you are logged into your respective social media account at that time, the provider may associate your visit to our website with your user account.

Further information on the handling of your personal data can be found in the privacy policies of the respective providers.

• LinkedIn: https://www.linkedin.com/legal/privacy-policy
• Facebook: https://www.facebook.com/privacy/explanation
• XING: https://privacy.xing.com/de/datenschutzerklaerung
• X: https://twitter.com/en/privacy

Use of the share function is based on Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in making our content as visible as possible in social networks.

Rights of the data subject

The following list contains all rights of data subjects under the GDPR.

Right of access to information

You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing exists, you can request the following information from the controller:

• the purposes for which the personal data is processed;
• the categories of personal data being processed;
• the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
• the planned duration of storage of the personal data concerning you or, if specific information is not possible, the criteria used to determine that period;
• the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing
• the existence of a right to lodge a complaint with a supervisory authority;
• all available information about the origin of the data if the personal data was not collected from the data subject;
• the existence of automated decision-making, including profiling, pursuant to Art. 22 para. 1 and 4 GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information about whether personal data concerning you is transferred to a third country or to an international organization. In this context, you may request information about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

Right to rectification

You have the right to request that the controller rectifies and/or completes data if the personal data processed about you is incorrect or incomplete. The controller must carry out the rectification without delay.

Right to restriction of processing

You may request the restriction of processing of personal data concerning you under the following conditions:

• if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data
• the processing is unlawful and you oppose the erasure of the personal data and request restriction of the use of the personal data instead
• the controller no longer needs the personal data for processing purposes, but you require it for the establishment, exercise, or defense of legal claims, or
• if you have objected to processing pursuant to Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.

If the processing of personal data concerning you has been restricted, this data may, except for storage, only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest.

If the restriction of processing has been limited according to the above conditions, you will be informed by the controller before the restriction is lifted.

Right to erasure

You can request the controller to erase personal data concerning you without undue delay, and the controller is obliged to erase this data without undue delay if one of the following reasons applies:

• The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
• You withdraw your consent on which the processing was based according to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR, and there is no other legal basis for processing.
• You object to processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for processing, or you object to processing pursuant to Art. 21 (2) GDPR.
• The personal data concerning you has been unlawfully processed.
• Erasure of personal data concerning you is necessary to comply with a legal obligation under Union law or the law of member states to which the controller is subject.
• The personal data concerning you was collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR.

If the controller has made personal data concerning you public and is obliged pursuant to Art. 17 para. 1 GDPR to erase it, the controller shall, taking account of available technology and implementation costs, take reasonable steps, including technical measures, to inform controllers processing the personal data that you, as the data subject, have requested erasure of all links to, copies of, or replications of that personal data.

The right to erasure does not exist insofar as processing is necessary

• for exercising the right of freedom of expression and information;
• for compliance with a legal obligation requiring processing under Union law or the law of member states to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
• for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR
• for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Art. 89 para. 1 GDPR, insofar as the law referred to under a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
• for the establishment, exercise, or defense of legal claims.

Right to information

If you have asserted your right to rectification, erasure, or restriction of processing of your personal data against the controller, the controller is obliged to communicate this rectification, erasure, or restriction of processing to all recipients to whom the personal data concerning you has been disclosed, unless this proves impossible or involves disproportionate effort. You have the right to be informed by the controller about those recipients.

Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, insofar as processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, or on a contract pursuant to Art. 6 para. 1 lit. b GDPR, and processing is carried out by automated means. In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be adversely affected by this. The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to object

You have the right, on grounds relating to your particular situation, to object at any time to processing of personal data concerning you that is based on Article 6 para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.

The controller no longer processes personal data concerning you unless the controller demonstrates compelling legitimate grounds for processing that override your interests, rights, and freedoms, or processing serves the establishment, exercise, or defense of legal claims.

If personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing; this also applies to profiling insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, personal data concerning you will no longer be processed for these purposes. You have the possibility to exercise your right to object in relation to the use of information society services by automated means using technical specifications, notwithstanding Directive 2002/58/EC.

Right to withdraw data protection consent

You have the right to withdraw your data protection consent declaration at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

Automated decision-making in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision is necessary for entering into or performing a contract between you and the controller, is authorized by Union law or the law of member states to which the controller is subject and that law lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or is based on your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and suitable measures to protect rights and freedoms and your legitimate interests have been taken.

In the cases referred to under (1) and (3), the controller shall implement suitable measures to safeguard rights and freedoms and your legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view, and to contest the decision.

Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your residence, place of work, or place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority with which the complaint was lodged informs the complainant about the status and results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.